Spreadsheet View

OneTimePIM is the only PIM system with an Excel spreadsheet format built in, so you can view product information in a way that looks totally familiar. Information in the spreadsheet can be changed, coped, pasted, filtered and downloaded, exactly as you would normally do in Excel. Spreadsheet view hugely lowers the barriers for understanding the PIM software, as data is displayed in an instantly recognisable format and information gaps stand out.

Export Scheduling

Our PIM system has an extremely clever export engine built in, allowing you to manually or automatically send any of your product information to any location. Our data team will help you create any export tasks you need and offer regular support if any problems are encountered. Exports can be scheduled to repeat daily, weekly or monthly at any hour of the day. Our aim is to save you time and stress when it comes to managing your product data, because we know that is what keeps you with us!

Find out more about our powerful exporter here.

API Links

Our Product Information Management system has APIs, which we can utilise to make the system communicate automatically with any ERP system, website or marketplace you are using. Also, as part of our free setup process we'll build these API links for you, or work with your developers to make them. This seriously speeds up the data management process, with any changes to information published immediately. It also boosts productivity, as all your software systems work seamlessly together.

Digital Asset Management

Included as part of our PIM system is our digital asset management engine that can automatically reformat, resize and optimise any images you add to suit any website or catalogue you're selling products. Simply upload images into the system and OneTimePIM will take care of the rest. Just think of the time saving!

Discover why you shouldn't pay extra for Digital Asset Management.

Connectors for eCommerce

Whether you need OneTimePIM to link with Woocommerce, Shopify, Amazon, SquareSpace or any other hosting platform, our PIM can connect seamlessly and distribute your product information. As part of our free setup offer on at the moment, we'll even set these up for you!

Gallery View

Our Grid view feature allows you to easily browse the image files and documents associated with each product, in a simple spreadsheet layout. Quickly spot any gaps, copy and paste images between items and delete out of date ones. Grid view distinguishes itself from image display functions seen elsewhere, as the assets are shown next to the product they are assigned to, rather than just in a huge list, this of course makes managing these images much simpler.

Unlimited Product Channels

Product channels allow you to store the same information within the PIM, but in different ways. For example, if you're selling on a Spanish website you will need product descriptions in Spanish for that product channel. Within our PIM system there is no limit to the amount of these channels you can set up. It makes expanding into more markets painless, saves hours of human resource, whilst eliminating the possibility of an error.

Permission Settings

We call our permissions settings teams. Teams gives you complete control over what product information users can edit within OneTimePIM. You also have the option to prevent teams from viewing certain product channels which are not relevant to them. A team can be made up of as many people as you like, or just one individual. The teams feature is obviously crucial in keeping close control over your data and maintaining its high standard. Nobody is going to be fiddling with things they should be!

Activity Log

Every time you make a change to some information, whoever made the alteration and when it happened it is recorded in that product's activity log. That way you can always track changes to product data over time and you know who to contact to discuss any adjustments. It leads to much greater clarity around managing your product information and staff are generally a lot more careful, which of course reduces mistakes!

Category Management

Our index tree allows you to completely customise how product categories appear within your PIM system. You have the ability to add more, drag and drop them into an order that works for you and remove the ones no longer useful. This flexibility isn't offered by any other PIM system and makes locating individual items quick and simple.

Catalogue Creator

Coming soon. Design your catalogue pages from within the PIM itself. Produce templates to look however you like, then link them together to make a full eBook. Catalogue design has never been easier. Or if you prefer, we do have the option to export product information PDF's straight into Adobe inDesign.

Automatic Datasheets

Our PIM system can eliminate mistakes by generating data sheets for you, so it's much quicker and there's no chance of human error. It turns product information into an easily digestible PDF format which can be displayed on websites and in catalogues. Customers will never accidentally be given incorrect information.

Unlimited Languages

We're able to fully translate the OneTimePIM system into any language that suits your needs. Just ask us what you require and we'll get to it. A fully functioning OneTimePIM system in your preferred language. Fantastisch!

Product Variant Options

For businesses that produce or sell several variants of the same product, this feature allows you to manage them extremely efficiently. Customise what attributes can be changed and which ones are locked to the parent product, so any alterations are automatically applied to the variants, saving you time. Simply use our filters to display a parent product and its variants to monitor and make changes to the data.

ETIM & Classifications

Keeping up with the growing list of product information classifications such as ETIM can be difficult, so we built them directly into OneTimePIM. The template is there, just fill in the required details and have the classifications ready to send customers at any time. Clients love trading with businesses who provide information in a layout they're familiar with.

Not sure about ETIM? See our recent article on the classification here.